BOOTH ASSIGNMENT
Expo management will assign booths to exhibitors and sponsors based on contract requirements, power needs, and the products being displayed. Booth locations will be marked on the tiles prior to exhibitor check-in.

BOOTH MATERIALS
Each booth space is supplied with one electrical hook up if requested (must bring own extension cord). Exhibitors are responsible for providing all other materials needed for a successful activation including but not limited to flooring, weights, tables, chairs, ice, extension cords, etc. Flooring MUST be used on all the areas, event organisers can be asked for quotes.

Exhibitor’s materials must fit within the assigned booth space and may not obstruct walkways, exits, general view, and other exhibitors. No Gazebo’s will be allowed. Exhibitors are not to activate outside of their assigned booth space. No handouts or flyers may be passed out or posted outside of the assigned booth space. This will be strictly enforced. Any special booth construction must be submitted for prior approval. Expo management strictly prohibits subletting of booth space. This means that the only company permitted to activate within a specific booth space is the one that signed a contract with Life Time. Exhibitors may not share their booth space or use their space for any other reason without prior written approval from the organisers. Exhibitors must remain open at all times during expo hours. The expo is non-exclusive.

BOOTH DESIGN APPROVAL REQUIREMENTS
•⁠ ⁠All booth designs and renderings must be submitted for approval no later than 20 May 2026 to ensure alignment with the overall aesthetic and quality standards of the event.

•⁠ ⁠The organizers reserve the right to deny an exhibitor’s stand application if the design does not meet the event standard. In such cases, a full refund will be issued.
Please submit all booth designs, layout plans, and reference images to: expo@urun.co.za

All activation materials must leave with the client upon conclusion of the event.

EXHIBITOR CHECK-IN
Loading zones and access will be given closer to the event

RESTRICTIONS
Products with the event logo, name, etc. may not be sold, displayed or distributed without prior written approval from uRun+. Management reserves the right to restrict and remove any product it deems objectionable (includes products, persons, objects, conduct, etc.) for health, safety or other reasons. This may include products in conflict with sponsors.

NO CANNABIS, CANNABINOID (CBD), OR RELATED ITEMS MAY BE PRESENT AT THE EXPO. Expo management and uRun+ staff reserve the right to restrict and remove anything that has not been pre-approved.

Exhibitors agree to comply with local, city, and state laws, ordinances, and regulations. Exhibitors are responsible for all fire precautions.

SECURITY
Menlyn Park and the organisers are not responsible for vendor materials. Vendors are responsible for securing all valuables. Menlyn Park and the organisers are not responsible for lost, damaged, or stolen property. Security will be present on the premises throughout non-operating hours but are not tasked with protecting individual booths. Please have your booth staffed at all times.

RETAIL SALES
Exhibitor has the opportunity to sell exhibitor products at no additional charge. Details of items to be retailed in exhibitor’s booth must be submitted for review and approval within the booth registration form below. Sales permits and payment of appropriate sales tax are the responsibility of the exhibitor